How to manage your contacts in GmailIn this tutorial, you will find out how to manage your Contacts list in Gmail.It can be found via the Contacts link, over here.This is your Contacts list. Here, you can add, edit, and remove contacts, and put them into groups. You can also Search through your contacts, Import and Export contacts, and even Print your contacts.If there is anyone that you're frequently in touch with that isn't already in your Contacts, Gmail will suggest that you add them to your Contacts. To see Gmail's suggestions, click the View Suggestions button, below.Right now, we only have one contact in our list. Let's view his information.Click the contact's name.Here you can see all the information we entered for this contact.To add this contact to a group, use the Groups menu.Choose from an existing group, or create a new one.We'll name our new group Internet Friends.Click OK to create the group and add this contact.The new group has appeared here, along with an indicator that there is 1 person in it.To a view a list of recent conversations with this contact, click the Show link.Press your browser's Back button to return to the Contacts list.To edit this contact's information, click the Edit button.The form is pre-filled with the contact's information. Change whatever you want, then click the Save button when finished.Now, let's add a new contact.If you're in the middle of editing a contact when you try to create a new one, Gmail will remind you that unsaved changes will be lost unless you save.Click OK to tell Gmail it's all right that we haven't saved.The form has been reset and is ready for us to input our new contact's information.Start with the Name.All other fields are optional, but adding a contact isn't very useful if you don't enter at least some additional information.Type an email address here.Clicking the add link next to many of these fields will give you space to type additional entries.Let's also add a phone number for this contact.Then an address.The Add button down here is another way for you to add additional fields of the same type as above, as well as a few other kinds.When finished inputting the contact's information, click Save.If you hover over a contact's image, you'll be given a link to change it.Finally, to delete a contact, click this button.Note that you cannot undo a contact deletion.Click OK to acknowledge this.The contact has been deleted.This completes the tutorial. You now know how to manage contacts in Gmail. Find out how to Import and Export contacts in the two tutorials that follow.
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How to log in to Gmail with your Google AccountIf you already have a Google Account, you can use it to log in to Gmail.Use your browser's location bar to go to gmail.com.Enter your Username. Putting @gmail.com on the end is not necessary.Then, enter your Password.By default, you will be set to Stay signed in. Deactivate this checkbox if you would prefer to be logged out automatically.To finish, click Sign in.You have now been logged in to your Google Account and taken to your Gmail inbox.To Sign out, simply click this link.This completes the tutorial. You now know how to log in to Gmail using your Google Account.
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How to view and reply to email conversations in GmailIn this tutorial, you will learn a little bit about the unique way Gmail displays your messages.This tutorial assumes that you are already logged in to Gmail.Rather than showing a single entry for each individual email, Gmail groups an email together with all replies - sort of like a thread on a forum. This is referred to as a conversation.As indicated by the (4) aside the first conversation, it contains four messages. The participants in the conversation are listed to the left of that.To view a conversation, you can click anywhere on its row in the list, except on the controls at left.Notice that this conversation only contains one message.Click the Newer link to go to the conversation directly before this one in the Inbox.The Older link works in a similar fashion.There are a number of actions that you can perform on this conversation using the buttons directly below; we'll look at how to use some of these in the tutorials that follow.Click this link if you want to open the conversation in a New window.Use this link to Print all messages in the conversation.Scroll down.Gmail will collapse all the messages in a conversation that you've read before, except for the newest one. Click on a message's title to expand it.Or, click Expand all to expand every message in the conversation.Collapse all reverses that action.Clicking show details will display some more information about this particular message.In addition to Reply and Forward, you can also perform a number of actions on a specific email in a conversation. Click the down arrow button to show these options.To begin making a reply, you can also click in this textarea......and a standard Gmail composition form will appear.Click Discard if you no longer wish to make a reply.To return to the Inbox, click the Back to Inbox link.That's it! You now know how to view and reply to email conversations in Gmail.For more information about managing your email messages and conversations, be sure to check out the tutorials that directly follow this one.
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How to manage labels in GmailYou may be surprised to notice that Gmail doesn't allow you to create folders to store your emails in. Instead, you have the Labels system.A conversation can have any number of labels applied to it -- not just one, as is usually the case with mail clients that use folders.By default, Gmail has a number of different Labels that can be applied to your conversations, such as Inbox, Sent Mail, Personal, and Travel. Some of these are System labels, while others are Custom labels.Each custom label has a box next to its name, providing you with a quick way to edit its properties.Here, you can add or remove a color to a label, allowing you to identify it at a glance. You can also rename, hide, or delete a custom label.Click on a color to tell Gmail to use it for this label.Now, let's hide this label.Notice that Personal no longer shows up above Travel.To find it in the menu, click the link entitled 7 more.Now you can see all the other labels that have been marked as hidden.Let's un-hide the Personal label now.You can Manage labels or Create a new label using the links at the bottom of this popup menu.Or, do so by first clicking the Settings link in the top right corner of the page......and then going to the Labels tab.System labels are at the top, and you'll notice that they cannot be removed. All system labels except for Inbox can be shown or hidden.Let's show the Spam label. Click its show link.Notice that Spam is now visible in the main menu, and that the 6 more link has changed to 5 more.Scroll down.Here are the Custom labels. All of these can be shown, hidden, or removed to your liking.Let's remove the Travel label by clicking here.Click OK to confirm.Note that removing a label will not delete the messages with that label; a message that has no labels will still show up under All Mail.To rename a custom label, simply hover over its title and click into the text field that appears.To finish editing the label, click off of it or just press Enter.The labels will be automatically sorted in alphabetic order.Next, let's recreate the Travel label using this form.Click Create.We'll also show the Receipts label.To finish, let's scroll up and examine our changes.As you can see, all of the changes we made on this page took effect immediately.This tutorial is now complete. You've seen how to manage labels in Gmail, but watch the tutorials that follow to find out how to put them to use.
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How to manage email conversations in Gmail In the previous tutorial, we showed you how to manage labels in Gmail. Before you find out how to actually apply those labels to conversations, you need to learn how to select and manage conversations. To begin, you should know the different ways to select conversations in Gmail. First, you can select them one by one. Use their checkboxes to do that. We are currently viewing the Inbox, so clicking the All or None links will select or deselect all conversations in the Inbox, respectively. Read and Unread will select only those conversations that have or have not been read. Starring a conversation allows you to keep track of those you feel to be more important. Click the greyed out star next to a conversation to star it. With that done, we can now take advantage of the Starred and Unstarred selection links to select those conversations that have been starred and those that haven't. Now that you know how to select conversations, let's see what we can do with them once they've been selected. Click More actions. This submenu allows you to perform a number of useful actions. Let's mark this conversation as unread. Notice that it now shows up in bold. Now, let's Archive all the Unstarred conversations. When you archive conversations, they are no longer visible in the Inbox. They haven't been deleted or moved to the Trash; they'll still show up everywhere they would normally, just not in the Inbox. That means our archived messages will always show up under All Mail. Here they are, in All Mail. Archived conversations can be moved back to the Inbox using this button. Next, let's select the same messages, but this time Delete them, thus moving them to the Trash. As this message informs us, if we move conversations from All Mail to the Trash, they will no longer be visible anywhere but the Trash. All labels previously applied to the conversations will not work unless they are moved back out of the Trash. Click OK to proceed. Let's find the conversations in the Trash. With this button you can delete specific messages forever, while Empty Trash now allows you to delete every message that currently resides in the Trash. You should note that messages that have been in Trash more than 30 days will be automatically deleted. Google recommends you don't move conversations to the Trash unless you're absolutely sure you won't want them in the future; instead, use the Archive feature. With over seven gigabytes of storage available to every Gmail account, you're more than capable of keeping every single message ever sent or received by your account. We'll move these back to the Inbox. First, select each one. Then, click in this area, hold down the mouse button, and drag the cursor over to the inbox. You should see a message pop up underneath your cursor indicating how many conversations you're dragging -- in our case, three. Now let go of the mouse button. The conversations now reside in the Inbox. Go there now. You should also know how to report a conversation as spam. Simply choose one in the list... ...then click Report spam. Notice that Spam now has one unread message in it. Spam functions similarly to Trash. You have a Delete forever button plus a Delete all spam messages now link. Messages that have been in Spam for more than 30 days will automatically be deleted -- just like with Trash. If you have incorrectly marked a message as spam, the Not spam button will be of assistance. Choose the message. Then click Not spam. The conversation has been unmarked as spam and moved back to the Inbox. You should note that all of the management buttons will function exactly the same way when viewing a conversation. Having already selected a conversation by viewing it, the buttons will function right away. For example... open a conversation. All of these actions will function using the conversation that is currently open. This completes the tutorial. You now know how to manage conversations in Gmail. To find out how to put all the knowledge from the past two tutorials together, watch the tutorial that follows.
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